Meet Your Board of Directors
James Stallworth
Vice President
Tiffany Burton
Treasurer
Vacant
Secretary
Ricky Taylor
President
Vacant
Director
The board of directors is composed of community leaders who volunteer to serve the association. A board generally has at least five officers: president, vice-president, secretary, treasurer and assistant treasurer.
Board Officers
The president is the chief executive officer of the association and represents the board before the membership. He or she generally sets meeting agendas and presides at all meetings of the board and membership. The president usually has the power to execute legal documents on behalf of the association.
Finally, the president may have the right to either select or nominate committee chairs.
The vice-president performs all the duties of the president in his or her absence and typically shares some of the burden of the president. The vice-president is usually assigned as a liaison to specific staff, contractors, or committees.
The secretary has responsibility for ensuring that board and membership meeting agendas are prepared and distributed and that the minutes and materials referred to in those minutes are prepared. He or she also maintains, or makes sure the manager maintains, the Book of Resolutions and all official records, including official correspondence, contracts, and membership roster.
The treasurer works with the manager, board and committees to ensure that the annual operating budget is developed and submitted for board approval and that the records of all association financial transactions and roster of delinquent accounts is maintained. The treasurer recommends action regarding collections, receives and disburses funds as authorized, ensures the preparation of periodic financial reports, and authorizes an independent audit.
The association manager, he or she prepares the documents, but the treasurer is ultimately responsible for them.
The assistant treasurer performs all the duties of the treasurer in his or her absence and typically shares some of the burden of the treasurer.
The Role of the Board
The board manages the community. The board’s authority to act on behalf of the association is not, however, unlimited. The governing documents—and sometimes the law—grant the board the authority and obligation to act. They also restrict the board’s ability to act. Provisions that permit the board to act use words such as may. Provisions that obligate the board to act use words such as shall.
The role and scope of authority of the board may be broad or specific, depending on the association’s governing documents and the law. Some governing documents and state law provide the board with the same authority as a corporation. Others precisely state the powers of the board.
Examples of the powers generally granted by the governing documents and state law to the board include:
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The authority to set goals, standards, and policies for the association
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Enforcing the governing documents
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Maintaining the property
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Maintaining the association’s financial stability
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Purchasing adequate insurance
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Entering into contracts for services
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Creating and supervising committees
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Conducting annual meetings and board meetings
The board holds regular meetings as defined by the governing documents. Association members not on the board are always welcomed and encouraged to attend. The board also serves as advocates for members. They are available to listen to suggestions and concerns and answer any questions they may have.